U3A Okeover: A Guide for Course Organisers
Revised 29 Nov 2023
Proposing a topic or overall title
The committee welcomes proposals for courses.
Since it is necessary to plan ahead for several months, discuss your proposal with a committee member as early as possible. This will allow the committee to consider it and weave it into a strong and balanced future programme. Ask a committee member for any help you need.
A course may have one organiser, or sometimes an organiser and a co-organiser. If you are willing and able to be the organiser, that is great. If not, a committee member may step into the breach as organiser.
This Guide for Course Organisers accompanies the Guide for Course Presenters with which you should be familiar. Both can be found on the website (www.U3A-okeover.org.nz). A U3A Okeover Presenters Form is available on request to the Webmaster.
The structure of courses
In terms 1, 2 and 3 a course consists of five Thursday sessions related to one major topic and each term has two different consecutive courses, over ten weeks.
Term 4 courses do not have a series of five weekly sessions. Instead, they usually consist of three or four separate sessions. In 2024 it will be four sessions.
On the website there is a page called Dates for 2024 listing the dates for the year’s 34 sessions.
Seeking and inviting speakers
Consider possible speakers and session topics for your proposed course. It can be useful to talk to an expert in the field who may wish to speak and who may suggest names of possible speakers and interesting topics for sessions. As organiser you will be chairing the sessions.
Make a first approach to each speaker. Advise them of our website and its Guide for Course Presenters. If necessary send them a printed copy. Ensure you have their contact details and they yours—there can be emergencies! Accept that speakers may have to ask for changes to your course programme to fit personal schedules. Advise them that the presentation is usually for 50 to 60 minutes, which may include questions. The session should seldom extend beyond 11:30 to accommodate plans members may have after the session.
When key speakers come from outside Christchurch they have been offered reimbursement of airfares and other costs. But check first with the chairman or treasurer to make sure that money is available.
Assembling the course
Prepare the course description for publication on the website. This must reach the website editor, Chris Botur at , as early as possible. (See the aforementioned schedule of dates.) The editor needs …
In the fortnight before each speaker’s presentation:
On the day…
MS Word Version of this page
In case you want to save and/or print this information.
Download here: Guide for Course Organisers 2024